Paid Without Chasing
Five polite follow-ups, in their language, that stop the second they pay.
$997 · $275/mo
Emails start day one and texts switch on in week three. The optional QuickBooks connection gets wired at setup.
“I did the work in March and it's June and I'm still texting the guy about a $1,900 invoice. I hate it. I feel like a beggar asking for my own money.”
What it is
You CC one address when you send an invoice, and the follow-up handles itself. A friendly heads-up goes out before the due date, then polite but firmer touches after it, in English or Spanish to match your customer. The whole thing stops itself the second they pay, and the stubborn ones land on a short Friday call list.
What you get
CC one address when you invoice, and the system takes it from there
A five-touch sequence that runs from a friendly heads-up and a due-date note to a firmer email, a text, and a final notice
Every reminder in English or Spanish, matched to the customer rather than guessed
An already-paid escape hatch on every reminder, where replying PAID stops everything instantly
Firm touches fire only after you confirm the invoice is still unpaid with one tap
Payment detected halts everything and sends a bilingual thank-you
An optional QuickBooks connection that spots payment on its own
A short Friday call list of the stubborn ones
How it lands
The setup call
One call. We wire your dedicated invoice address, your payment link, and QuickBooks if you use it, all on your own logins. You own every account, every login, and every row of data.
You change one habit
CC that address when you send an invoice. There are zero extra steps, and the system sees the invoice the moment your customer does.
Emails start day one
The heads-up, the due-date note, and the follow-ups run on their own. Nothing firm ever goes out without your one-tap yes.
Texts join in week three
The phone companies make every business register before it can send texts, which takes about three weeks with no fast lane. Your emails start day one, so the chase gets stronger over time rather than weaker.
Friday call list
Nine out of ten checks show up before you ever pick up the phone. The stubborn ones land on one short list you can clear in a few minutes on Friday.
Email reminders are live in the first week. Texts switch on in week three, because carrier registration takes that long for everyone.
The honest math
A $40k-a-month shop sends about 70 invoices, and small-business surveys put bad debt around one invoice in 70. If the chase saves that one $570 invoice a month, that comes to $6,840 a year against $4,297 all-in with setup included, for work you already paid to deliver. Faster payment and your evenings back come as a bonus we don't count.
Year-one math includes the setup fee. Check any figure on this page with a calculator and it will hold.
The questions owners actually ask
Doesn't QuickBooks already do this?
QuickBooks sends one polite email in English and then gives up. This follows up five times, switches to a text, runs in Spanish when your customer speaks Spanish, stops itself the second they pay, and never gets tough without your say-so.
Won't it tick off my customers?
It can never harass somebody who already paid. Every reminder carries the reply-PAID line that stops everything instantly, payment detected halts the whole sequence, and nothing firm goes out unless you tap yes. Silence never escalates.
Do I have to change how I invoice?
No. You CC one address when you send the invoice, and the system sees it the moment your customer does. There are no extra steps and no new tools to learn.
I run Jobber / Housecall Pro / ServiceTitan. Does this still work?
Yes, on the reply-PAID version. Those platforms keep payment data gated, so reminders run until the money lands or your customer replies PAID. One word stops everything.
When do the texts start?
Week three. The phone companies make every business register before it can send texts, which takes about three weeks, and there is no fast lane. Your emails start day one and texts switch on in week three, so the chase only gets stronger.
Runs well beside
Want this running in your shop?
One free call. We look at your setup and tell you whether this is the right first machine, and if it is not, what is. In English or in Spanish.